These are aspects and questions that, as a facilitator, you should organize in your head, present to the participants, and then lead the meeting based on them.
You don’t need to describe each of the six points in the invitation or introductory email for every meeting. However, remember to include each of them, as you should address the purpose and roles of participants at the beginning of the meeting. This will make the meeting more effective and ensure participants are engaged.
Answer the question: why do you want to meet with them? [I – Intention]
What do you want to work out, achieve, or do at the meeting? [DO – Desired Outcome]
What will the meeting look like step by step? What key topics will you cover? [A – Agenda]
Who will participate in the meeting, why, and in what role? [R – Roles]
How will we collaborate at the meeting? What will make us collaborate better? [R – rules]
